Hire Contact


Terms & Conditions

In a perfect world there would be no need for these terms. However, our lawyers say that we must have them. So here goes.

1. Contract Terms

1.1 We agree to hire out the Venue to you on the following terms. These terms, together with the Booking Form, constitute a contract between you and us (“Agreement”) and must be read together with any other documents or policies explicitly referred to in these terms. Any other terms contained in any other document are excluded unless their inclusion is expressly agreed in writing.

1.2 In these terms:

1.2.1. “we” and “us” means Little Ashford (Proprietary) Limited (registration number 2013/119673/07);

1.2.2. the “Booking Form” means the booking form either attached to these terms of hire or completed on our online platform; and

1.2.3. the “Venue” means the venue that you have specified on the Booking Form and that we have agreed to hire out to you.

2. Accuracy of the Booking Form

You warrant that the information contained in the Booking Form is correct, accurate and contains no errors or omissions. We reserve the right to cancel this Agreement without having to refund any costs incurred by you (including any deposit or damage deposit) if you are in breach of this warranty.

3. Cost of Hire

3.1. You shall pay to us the cost of hire together with the deposit both as stated on the Booking Form.

3.2. All invoices issued by us to you must be paid as follows: 50% upon receipt of invoice and the balance seven (7) days before the date you require access to the Venue for your event. If you fail to settle the invoice in full within this time frame, you will pay interest, compounded monthly, on the overdue amount at the Prime Lending Rate plus 5%.

4. Use of Venue

4.1. For the avoidance of doubt, you are being granted a non-exclusive, revocable licence to use the Venue as specified on the Booking Form, for the duration specified on the Booking Form or any formal means of communication (e.g. emails) and this shall in no way be construed as a grant of a lease to you.

4.2. It is your responsibility to ensure that the Venue is suitable for your intended use. If you have any booking requirements which you think may affect the suitability of your use of the Venue you should discuss these with us before confirming the booking. We do not operate after 5pm during the week and have limited access to emails during weekends.

4.3. You shall not use the Venue for any other purpose other than that described on the Booking Form. You shall not sub-hire or use the Venue or allow the venue to be used for any unlawful purpose or in any unlawful way, nor do anything or bring anything into the Venue which may endanger the same or render invalid any insurance policies of the Venue, nor allow the consumption of alcohol at the Venue.

4.4. Smoking (including the use of e-cigarettes) is absolutely prohibited at the Venue. You must ensure that you and all other attendees do not smoke or use e-cigarettes in the Venue or in any other part of the building or grounds in which the Venue is located.

4.5. Neither you, nor your attendees are permitted to use any equipment at the Venue, unless otherwise agreed in writing. If you fail to comply with this provision, we reserve the right to make an extra charge and you will be liable in full for any usage or damage to the equipment.

4.6. If either you or your attendees move any equipment you find at the Venue, you must return such equipment to its original position before leaving the Venue. If you fail to comply with this provision, we reserve the right to make an extra charge and you will be liable for any damage to the equipment, and for any injury to either you or your attendees, in full.

4.7. You shall ensure that any equipment you bring to the Venue to use at the Venue (including but not limited to sports equipment, catering equipment and electrical equipment) are safe and in good working order, are used in a safe manner and, where relevant, have been tested in accordance with current safety testing requirements.

4.8. You shall not use any naked flames, gas cylinders or canisters, nor place any combustible materials adjacent to heat sources. Barbecues or braais may not be used on site without prior and written consent from us.

4.9. You must not make excessive noise whilst at the Venue.

5. Venue Security

5.1. We will make arrangements for the Venue to be opened and locked after your specific event. You agree to notify us as soon as you become aware that your specific event may, or will, start later or end earlier than specified on your Booking Form.

5.2. You must ensure that adequate supervision is available at all times and ensure that no unauthorised persons are permitted to enter the Venue. You must adhere to all security and fire precaution measures of the Venue. If a fire is identified it is your responsibility to alert all relevant emergency services and us immediately, and to evacuate the Venue immediately.

6. Alterations

You must not make any alterations to the Venue or any other part of the building or grounds in which the Venue is contained without our prior written consent. This includes screwing or nailing anything to any part of the Venue, and fixing or taping anything to the floor of the Venue.

7. Licences

Where necessary, you shall be responsible for obtaining all licences and for completing any returns that may be required by any bodies in connection with the hiring of the Venue for your specific use. You indemnify us and the owner(s) of the Venue against the consequences of your failure to do so.

8. Health and Safety

During your booking, you must comply with all relevant Health and Safety Regulations.

9. First Aid

Access to a telephone within the Venue is restricted. In the event of an emergency it is your responsibility to have in your possession a working, fully charged mobile phone to contact emergency services, next of kin or any other relevant persons or body.

10. Sale of Goods

10.1. Unless otherwise agreed, you must not use the Venue for any auction, business or manufacture of goods.

10.2. You must not use the Venue for any illegal or immoral act or purpose.

10.3. We reserve the right to cancel this Agreement with immediate effect where such use is taking or is intended to take place without having to refund any costs incurred by you, to you (including any deposit or damage deposit).

11. Gaming, Betting and Lotteries

You shall ensure that nothing is done at or in relation to the Venue in contravention of the law relating to gaming, betting and lotteries.

12. Promotional Materials

12.1. You are responsible for all publicity and promotion of your event at the Venue.

12.2. Promotional Materials must not include promotion of alcohol, smoking or gambling.

12.3. You must not use our name or logos, or those of the Venue (or any affiliated organisation), in any promotional material relating to your event without our prior written permission (which may be conditional upon us approving the material in question before you use it).

12.4. Your hiring of the Venue does not constitute an endorsement by us or the Venue of either you or the subject matter of your reason for hire of the Venue.

13. Food and Drink

13.1. All our schools are nut free zones

13.2 If you have specified on the Booking Form that you will be preparing, serving or selling food and/or drinks at the Venue, you must observe all relevant food and hygiene laws and regulations.

13.3. If you have specified on the Booking Form that you will be using your own caterers at the Venue during the event, you must ensure that the caterers comply with all relevant food and hygiene laws and regulations. You must also ensure that any leftover food and/or drinks and/or crockery and/or rubbish is removed from the Venue and the Venue is returned to the condition in which you found it on arrival at the Venue.

14. Animals

You shall not allow any animals, other than guide dogs (with prior notification), to be brought into the Venue without prior written consent from us.

15. End of Hire

15.1. You shall ensure that the Venue is vacated at the time specified on the Booking Form under “end time”. If you or any of your guests or attendees have not vacated the Venue or any other part of the building or grounds in which the Venue is contained, we reserve the right to make an additional charge.

15.2. You are responsible for leaving the Venue and any other part of the building or grounds in which the Venue is contained in a clean and tidy condition. You must ensure that the Venue is returned to the condition in which you found it on arrival at the Venue. If you fail to do this, we reserve the right to make an additional charge.

16. Termination

16.1. If applicable and without prejudice to clauses 17.2 and 17.3 below, this Agreement may be terminated in accordance with our cancellation policy.

16.2. For the avoidance of doubt, we retain the right, in our absolute discretion, to refuse or cancel a booking at any time if the reason for hire or subject matter to be discussed or promoted at the event is something to which the Venue itself would, or does, reasonably object to.

16.3. Either of us can terminate this Agreement if the other is the subject of a bankruptcy order (or the equivalent in any other jurisdiction) or the other becomes insolvent or makes any arrangement or composition with, or an assignment for the benefit of, its creditors or if any of its assets are the subject of any form of seizure. If either of us is a company, the other can terminate this Agreement if the company goes into liquidation, either voluntary or compulsory, or if a receiver or administrative receiver or administrator is appointed.

17. Liability

17.1. During the period of hire, you shall be responsible for all damages (including accidental damage), losses (including consequential losses), claims and costs arising out of your use of the Venue and you shall indemnify us and the owner(s) of the Venue from and against any damage (including accidental damage), expense, liability, loss suffered by the owner (including consequential loss), claim or proceedings arising out of the course of or caused as a result of the hiring of the Venue or a breach of the terms of hire. For the avoidance of doubt the owner shall be entitled to enforce this particular clause.

17.2. For the avoidance of doubt, you are entirely liable and responsible for both you and your attendees (and yours and their property) at all times whilst you are at the Venue and in any other part of the building or grounds in which the Venue is contained.

17.3. Nothing in this Agreement shall be construed as restricting or excluding our liability for death or personal injury resulting from our negligence or for fraud.

17.4. Our liability to you under this Agreement shall not exceed the amount paid by you for hiring the Venue for your specific event.

18. Force Majeure

We may cancel any Agreement if the Venue is, or if any part of the building or grounds in which the Venue is contained is, rendered unfit or becomes unavailable due to unforeseen circumstances. This includes, but is not limited to, Acts of God, fire, lightening, explosion, war, disorder, terrorism (actual or threatened), security reasons, school lockdown, flood, pandemic or epidemic, industrial disputes (whether or not involving our employees), failures or interruptions of electricity gas or water supplies, weather of exceptional severity or acts of local or central government or other authorities.

19. General

19.1. Any notice required or permitted to be given by either party to the other side under this agreement shall be in writing addressed to that other party at its registered office or principal place of business or such other address as may at the relevant time have been notified under this provision to the party giving the notice.

19.2. No waiver or any amendment to these terms shall be effective unless in writing and signed by both you and us.

19.3. This Agreement shall be governed by the laws of the Republic of South Africa.

20. Swimming Pool Hire

20.1. The Hirer is responsible for having adequate personal liability insurance. Hirers of the pool must ensure that no person wearing outdoor footwear is allowed into the pool area, and no items that have had outside contact including but not limited to prams. Failure to observe this will result in a ban of the Club/Hirer.

210.2 You will ensure that no person wearing outdoor footwear is allowed into the pool area, and no items that have had outside contact, including but not limited to prams.



Name of person signing to hire the Venue:

For and on behalf of the person hiring the Venue who warrants that he/she is duly authorised hereto  

Designation, if company:

DATE OF THE EVENT:

Leave this empty:

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Signed by Cedric Ntumba
Signed On: 05/05/2022


Signature Certificate
Document name: Hire Contact
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Timestamp Audit
05/05/2022 13:06 SASTHire Contact Uploaded by Cedric Ntumba - [email protected] IP 165.73.20.2